Payroll Transformation Project Manager
ref nr: 346/2/2026/SM/94592
In Antal we have been dealing with recruitment for over 20 years. Thanks to the fact that we operate in 10 specialised divisions, we have an excellent orientation in current industry trends. We precisely determine the specific nature of the job, classifying key skills and necessary qualifications. Our mission is not only to find a candidate whose competences fit the requirements of the given job advertisement, but first and foremost a position which meets the candidate’s expectations. Employment agency registration number: 496.
Payroll Process Transformation Manager
📍 Warsaw | Hybrid model (office presence preferred)
🕒 Project-based role: 12–18 months
For our client operating in a Shared Services environment, we are looking for an experienced Payroll Process Transformation Manager to support a large-scale payroll transformation and vendor change initiative.
This is a project-driven, transformation-focused role, ideal for a professional with strong payroll expertise combined with solid project management, process mapping, and change management experience.
Key Responsibilities
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Lead end-to-end payroll process transformation initiatives across Shared Service Centers
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Map current (“as-is”) payroll processes and design future-state (“to-be”) solutions
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Identify process gaps, inefficiencies, and improvement opportunities, including automation
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Support preparation and execution of payroll vendor change initiatives
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Oversee payroll/HCM system configuration, data migration, uploads, and reconciliations
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Gather, validate, and translate local payroll and Time & Attendance requirements into system solutions
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Partner closely with local HR and Finance teams across multiple markets
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Manage project plans, timelines, risks, and dependencies
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Drive change management activities within payroll teams and stakeholder groups
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Prepare and present regular status updates and transformation outcomes to senior management
Requirements
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Minimum 5 years of experience in payroll operations, including at least 3 years in a Shared Services environment
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3–4 years of hands-on experience in project management
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Proven experience in payroll process transformation projects (vendor change experience is a strong asset)
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Strong understanding of payroll processes and their interfaces with HR and Finance
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Practical experience in process mapping and process gap analysis
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Knowledge of payroll and HCM systems and payroll data management
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Experience working in matrix organizations and with multiple stakeholders
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Strong analytical skills, attention to detail, and problem-solving mindset
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Excellent communication and stakeholder management skills
Nice to Have
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Experience in international or multi-country payroll environments
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Participation in payroll system implementations or automation initiatives
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Experience working with external payroll vendors
We Offer
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A transformation-focused project lasting 12–18 months
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Hybrid working model with a preference for office-based work in Warsaw
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Opportunity to have a real impact on payroll processes and service quality
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Collaboration with experienced HR and Finance teams within a Shared Services structure
